Expenses
Cashlytics separates planned, periodic expenses from daily expenses. In the New Expense dialog these are the tabs Periodic and Daily.
Expenses Page
The page is split into tabs:
- Fixed Costs: expenses debited every month.
- Reserves ("Periodic Expenses & Reserves"): all non-monthly expenses with a recurrence, including daily and weekly ones. Each entry shows its monthly reserve and the next due date.
- One-time: only shown if you have such entries.
- Daily: daily expenses.
Three summary cards show Monthly Fixed Costs, Monthly Reserve, and Total per Month. With more than one account, an account filter is available. For bills that are due less often than monthly, see the reserve plan.
Periodic Expenses
Periodic expenses are used for predictable payments such as rent, insurance, subscriptions, memberships, or utilities.
Supported recurrence types are:
- One-time
- Daily
- Weekly
- Monthly
- Quarterly
- Semiannual
- Yearly
- Custom: every N months, where N is a whole number from 1 to 120 ("Every how many months?"). Without an interval, custom counts as monthly.
For the reserve amount, a daily expense is multiplied by 30 and a weekly one by 4.33. Other types are divided by their interval in months.
Fields
| Field | Required | Notes |
|---|---|---|
| Name | yes | up to 100 characters |
| Amount | yes | greater than 0 |
| Account | yes | the paying account |
| Category | no | you can create one directly in the form ("Create Category") |
| Recurrence | yes | default Monthly |
| Start date | yes | default today |
| End date | no | must not be before the start date |
| Info / Notes | no | up to 1000 characters |
| Subscription | no | off by default |
Daily expenses have a description (up to 200 characters) and a date instead of a recurrence.
Daily Expenses
Daily expenses are one-time transactions such as groceries, restaurants, fuel, or purchases. They use a transaction date instead of a recurrence schedule. They appear in Recent Transactions on the dashboard and in Upcoming Payments if dated in the future. They are not part of account balances or account forecasts.
Subscriptions
Mark a periodic expense as subscription to include it in Active Subscriptions on Overview. Subscriptions also carry a card icon or "Subscription" label in the payment lists of Dashboard and Overview. The flag does not change reminders: the "payment due tomorrow" reminder applies to all active expenses.
Attachments
Expenses and daily expenses can have documents attached (PDF, PNG, or JPG, max. 5 MB). You can choose the file before saving; it is uploaded after the expense is saved. In the edit dialog you can add more. Attachments are stored in the documents library and can be previewed, downloaded, or deleted. Receipt scanner saves the scanned receipt image as an attachment when the resulting expense is saved successfully.
Currencies
Each expense, daily expense, and income entry has its own currency (default: the account currency) and is shown in that currency. Totals are converted into your base currency with current exchange rates. The original amount and exchange rate are only stored when you save an expense from a receipt scan in a foreign currency.